Reciprocal Bioinnovation Challenge 2025

1. Purpose

This Privacy Policy outlines how personal data submitted as part of the Reciprocal Bioinnovation Challenge 2025 (“Competition”) will be collected, used, stored, and protected in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Collected

We may collect and process the following categories of personal data:

Full name, job title, and organisational affiliation;

Contact details, including email address and phone number;

Content of your Submission;

Communications and interactions with the Organiser;

Participation-related data such as event attendance or engagement levels.

3. Purpose of Processing

We process personal data for the following legitimate purposes:

Administering and evaluating Competition entries;

Contacting participants regarding outcomes, events, or follow-ups;

Publishing non-sensitive details about finalists and winners;

Internal reporting and impact measurement;

Ensuring compliance with applicable legal and regulatory obligations.

4. Legal Basis

Our processing is based on:

Legitimate interests – including running the Competition and maintaining operational records;

Consent – for public mentions, communications beyond the scope of the Competition, or promotional content (where applicable);

Legal obligation – where required under UK law.

5. Sharing of Personal Data

Personal data may be shared with:

Judges, mentors, and reviewers under confidentiality obligations;

Technology or service providers processing data on our behalf (e.g., form platforms, cloud services);

Legal authorities, only where legally required.

6. International Transfers

Where data is transferred outside the UK, we will ensure compliance through mechanisms such as Standard Contractual Clauses or other legally recognised safeguards.

7. Retention

We retain your personal data only for as long as necessary, typically:

Up to 24 months after the conclusion of the Competition;

Longer if required by law or where additional explicit consent is obtained.

8. Your Rights

You have the following rights under the UK GDPR:

Right of access – to obtain a copy of your personal data;

Right to rectification – to correct inaccuracies in your data;

Right to erasure – in certain cases, to request deletion of your data;

Right to restrict or object to processing – subject to legal conditions;

Right to data portability – to request your data in a usable format;

Right to withdraw consent – where processing is based on consent;

Right to lodge a complaint – with the UK Information Commissioner’s Office (ICO).

9. Security Measures

We take appropriate technical and organisational measures to protect your personal data, including:

Secure storage environments;

Access controls and encryption protocols;

Regular data minimisation and deletion reviews.

Organiser Details

Reciprocal Bioinnovation Challenge 2025 is organised by:

Reciprocal Space

(trading name of Relate Science Ltd)

 Registered Office: 7 Bell Yard, London WC2A 2JR, United Kingdom

Contact: office@reciprocal.space

Website: https://www.reciprocal.space